Collection Development

Approved On
Review By

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    The FFPLTC's collections support the FFPLTC’s mission to stimulate imagination and inquiry, through literature and reference, for culture and commerce.

    This policy sets out the parameters for the development of the FFPLTC's collections, and decisions on the selection of materials. It is the basis for collection evaluation, planning and budgeting.

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    Scope and Size of the Collection

    1. The FFPLTC provides a collection of materials:
      1. in a variety of formats
      2. for all ages
      3. that is responsive to the needs and interests of the community
      4. that reflects the diversity of the community
      5. that is accessible
    2. The FFPLTC's collections shall be balanced and represent diverse points of view and may include materials that some members of the public consider to be controversial in nature.
    3. The presence of an item in the FFPLTC does not indicate an endorsement of its content.
    4. It may happen that materials in the FFPLTC's collections meet the needs of students, but this is not the primary reason for their selection. It is the responsibility of schools to provide materials which support their curricula.

    5. The FFPLTC develops collections which include, but are not limited to, the following areas:

      1. fiction and non-fiction for adults, young adults and juniors
      2. magazines
      3. picture books
      4. music
      5. local history and local interest
      6. adult literacy
      7. government documents
    6. The FFPLTC Staff is responsible for developing profiles for each area of the collection to further define the scope of the collections. These profiles are tools for collection development and evaluation.
    7. Recognized, professional standards will be used to determine the appropriate size of the collection.

      Planning for budgets and facilities must reflect these standards.

    8. The collection shall be organized in a manner that allows for easy browsing and adhering to industry guidelines.
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    Selection of Materials

    1. The FFPL Board delegates the responsibility for the collection to the CEO, who may in turn delegate to qualified FFPLTC Staff.
    2. In selecting materials, FFPLTC Staff will:

      1. use professional resources, judgment, knowledge and experience
      2. follow the Collection Development and Maintenance Plan
    3. The FFPLTC Staff will proactively solicit advice from, as well as anticipate the needs and interests of, the community.
    4. What is ordered, and what remains in the collections, is based on the following criteria:

      1. recommendations by critics or reviewers
      2. public demand
      3. relationship of subject to existing collection
      4. importance of subject matter in relation to community needs
      5. authority or significance of author
      6. quality of writing, production and illustrations
      7. authority and standards of publisher
      8. suitability of format for FFPLTC use
      9. Canadian content
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    Withdrawal of Items

    1. An up-to-date, attractive and useful collection is maintained through a continual withdrawal and replacement process.
    2. The ongoing process of withdrawal is the responsibility of the CEO. This responsibility may be shared with other members of the FFPLTC Staff.
    3. Items will be withdrawn based on procedures for weeding the collection as outlined in the Collection Development and Maintenance Plan.
    4. Withdrawn material may be discarded or sold.
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    Gifts and Donations

    1. The FFPLTC accepts gifts of books, other materials, or money for the purchase of specific items, with the understanding that these items will be added to the collection only if appropriate, needed and if they contribute to the balance of the collection.
    2. The same criteria of selection and withdrawing that are applied to purchased materials are also applied to gifts and donations.
    3. Materials not added to the collection are discarded or sold.
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    Lost or Damaged Material

    Lost or damaged items will be subject to replacement fee of the retail price of the item, including applicable taxes.

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    Requests from Members of the Community

    Suggestions from the community for the purchase of items are always welcome and are given due consideration.

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    Handling Challenged Material

    Requests for the re-consideration of, withdrawal of, or restricted access to, a specific item in the collection from a member of the community must be received by the CEO in writing.

    Responses to these requests are guided by the FFPL Board’s position that:

    1. People have the right to reject for themselves material of which they do not approve but they do not have the right to restrict the intellectual freedom of others.
    2. It is the right of parents and legal guardians to develop, interpret and enforce their own code of ethics upon their minor children.
    3. Requests by individuals or groups to have an item removed from the FFPLTC’s collection shall be asked to complete Request for Reconsideration of Materials.
    4. Upon receiving the written complaint, the CEO shall review it in the light of the FFPL Board’s policy concerning the FFPLTC's collection.
    5. If the inclusion of the item in the FFPLTC's collection is found by the CEO to be legitimate and justifiable based on the guidelines set out by FFPL Board policy, the policy shall be explained in writing to the complainant and no further action is taken.

      If the complainant is not satisfied with the response, the FFPL Board will be asked to make a decision on the matter.

      The FFPL Board will communicate that decision in writing to the complainant.

    6. If the inclusion of the item in the FFPLTC's collection is found by the CEO to be questionable based on the guidelines set out by FFPL Board policy, the item will be temporarily withdrawn from the collection and the FFPL Board will be asked by the CEO to make a decision on the matter.

      The FFPL Board will communicate that decision in writing to the complainant.

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