Shaw Community Hub Rental

Approved On
Review By

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    The FFPLTC, as a public space, is able to provide a multi-purpose, accessible room to groups, organizations and individuals.

    This policy will provide guidelines for rental and booking procedures outside regular FFPLTC-related programs and meetings.

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    1. Priority for bookings will be for FFPLTC programs, services and meetings first, followed by co-sponsored programs and services, and boards and committees of the Town of Fort Frances.
    2. A rental request will not be considered valid until paid in full prior to the event, and approved by FFPLTC Staff.
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    Rental Fees

    1. Rental fees are outlined in Fees and Fines, and are reviewed annually.
    2. Rental fees are waived for FFPL Board, the Friends of the FFPLTC, the Corporation of the Town of Fort Frances, and organizations who are providing services to the FFPL Board.
    3. Rental fees are charged per hour.
    4. Fees will include use of tables and chairs, a coffee maker, and computer and sound equipment, including the SMART Board, Television and Blu-ray Player.
    5. Fees do not include additional equipment, office supplies, conferencing fees, cups, tea or coffee.
    6. Additional fees may be invoiced to the renter for cleaning or repairs above and beyond normal wear and tear, or the loss of or damage to furniture or equipment.
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    1. Rentals will be accepted for regular FFPLTC hours.

      Any variation in this guideline must have prior approval from the CEO.

    2. The CEO reserves the right to refuse any requests, and to impose a fee for cancellations received less than 24 hours before a scheduled event.
    3. Renters can be audited by FFPLTC Staff to ensure proper usage of the facility, and compliance with Municipal by-laws, or to investigate contravention of the Criminal Code, the Human Rights Code, and fire regulations.

      FFPLTC Staff may attend all events free of charge for these purposes.

      Any concerns will be brought to the attention of the CEO for review.

      Inappropriate use of FFPLTC facilities can result in suspension of privileges, a fine imposed by the FFPLTC, or a charge under the Criminal Code.

    4. Maximum capacity shall be posted for the Shaw Community Hub.

      Any event found to exceed this number will be addressed by FFPLTC Staff and renters may be asked to vacate the premises.

    5. Nothing should be affixed to the walls that will mark or damage paint.
    6. The Shaw Community Hub is not available for children’s parties.
    7. All users will agree to hold the FFPLTC harmless for any loss, damage, liability, costs, and / or expenses that may arise during, or to be caused in any way by such use of the Shaw Community Hub.
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    1. FFPLTC Staff will:

      1. Set the room up as per the Rental Request Form
      2. Ensure the room is tidy prior to use
      3. Provide technical assistance in the use of the room’s technology
    2. Patrons will:

      1. Ensure the room is clean prior to leaving
      2. Vacate the room promptly at the end of their booking
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  • Fees and Fines

    Prices are subject to change without notice

    ID Product Fee Per
    Membership Non-Resident - 12 Months $85.00 Family Non-Resident - 6 Months $50.00 Family Non-Resident - 1 Month $10.00 Family Non-Resident - 12 Months $60.00 Individual Non-Resident - 12 Months $50.00 Senior (55+)
    Late Material Generic $0.25 Day Video $1.00 Day Video Game $3.50 Day
    Interlibrary Loan $0.50 Day
    Damaged Material
    Library Card $2.00 Item
    DVD Case $5.00 Item
    MakerSpace Material
    2.25" Pinback Button $1.25 Button
    2.25" Non-pinback Button $2.75 Button
    1.25" Pinback Button $1.00 Button
    1.25" Non-pinback Button $1.75 Button
    3D Printing $2.00 Hour
    Vinyl Cutting $3.00 Foot
    Used Books
    Hardcover $2.00 Item
    Trade Paperback $1.50 Item
    Paperback $1.00 Item
    Magazine $0.25 Item
    DVD / CD / Video Game $2.00 Item
    Audiobook $1.50 Item
    Other Items For Sale
    Friends of the Library - Chocolates $3.00 Item
    Friends of the Library - Cook Book $10.00 Item
    Headphones $3.00 Item
    Tea $1.00 Item
    Coffee $1.00 Item
    Laminating - 8.5" x 11" $2.00 Item
    Laminating - Index Card $1.00 Item
    Envelope -8.5" x 11" $0.50 Item
    File Folder - 8.5" x 11" $0.50 Item
    Page Protector - 8.5" x 11" $0.50 Item
    Printing Black and White - 0 to 10 Pages $0.25 Page Black and White - 11+ Pages $0.20 Page Colour - Letter $1.00 Page Colour - Legal $1.15 Page Colour - Ledger $1.2 Page
    Fax Sending Domestic - First Page $5.00 Page Domestic - Additional Page $1.00 Page
    Overseas - First Page $7.00 Page
    Overseas - Additional Page $1.00 Page
    Fax Receiving First Page $1.00 Page Additional Page $0.25 Page
    Shaw Community Hub Rental Rental $25.00 Hour After Hours $30.00 Hour Late Cancellation (within 24 hours) 50% Event
    Technical Services Teleconferencing Administration $40.00 Event Videoconferencing Administration $85.00 Event Proctoring $30.00 Event
    Other Rentals
    Santa Suit $26.00 Day
    Children's Birthday Book $25.00 Item
    Adult/YA Birthday Book $30.00 Item
    Large Print Birthday Book $40.00 Item