Donations

Purpose

Donations enable the FFPLTC to increase its capacity and advance our Mission and Vision, by continuing to meet the needs of our evolving community.

The FFPLTC encourages and appreciates all donations made by the public in the form of monetary and/or physical donations.

Definition

The FFPLTC uses the Canada Revenue Agency definition of "gift" to mean "donation" for the purposes of this policy.

A "donation" is a voluntary transfer of property made without the expectation that any benefit will accrue to the donor.

Monetary Donations

1. Income tax receipts will be issued by the Town of Fort Frances on behalf of the FFPLTC for monetary donations.
2. Monetary donations will be placed in the appropriate account and the CEO will notify the FFPL Board at the earliest convenience.

Donor Wishes and Recognition

1. The FFPLTC will try to honour and accommodate the wishes of donors, and/or their trustees as to how monetary donations are allocated, on a case by case basis, taking into consideration the future needs and strategic direction of the FFPLTC.
2. Any donations that the FFPL Board deems to be inappropriate for the Library or are counter to the intent of Section 1 of this policy, will not be accepted.

3. The FFPLTC reserves the right to retain or dispose of donated material according to the needs of the FFPLTC. Once offered and accepted, donations become the property of the FFPLTC and cannot be returned to the donor.

Donation of Print, Non-Print, and DVDs

1. Discretion

   The FFPLTC is pleased to accept donations of print and non-print materials which can be integrated into existing collections and which fit collection development policies.

   Classifications, shelving, access, location and disposal of donated materials will be exclusively determined by the FFPLTC.

2. Disposal

   The FFPLTC reserves the right to dispose of donations not added to its collection. The FFPLTC does not evaluate materials for tax receipt purposes.

3. Resale

   The FFPLTC only accepts material in the condition that can be resold.

4. Criteria for Donated Items

   If materials do not meet the following criteria, the Board would ask potential donors to consider donating them to other non-profit organizations.

   1. Material must be in very good condition and less than five years old.

      Historical material will be evaluated on a case-by-case basis.

   2. The FFPLTC prefers popular fiction and nonfiction in hardcover, mass market and trade paperbacks.

   3. Any other material will not be accepted by FFPLTC Staff, including:

      • Magazines
      • Computer books
      • Textbooks
      • Encyclopedia

   4. The FFPLTC cannot use:

      • Moldy and heavily stained materials
      • Visibly damaged and worn out materials
      • Licensed software programs
      • Obsolete materials (i.e. audio cassettes, VHS, film reels)
      • Advanced reader materials
      • Promotional materials